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Executive Assistant (EA) & Lifestyle PA support for High-Performing Professionals & Impact Leaders
London-based, working globally. You already run fast. Our job is to make it feel easy. Diary and inbox under control, key meetings prepped, travel handled end-to-end, and your personal life organised with the same care. Quiet, reliable, no fuss.
Why Virtual Assistant Diary?
Compatibility first.
You meet the shortlisted associate(s) before we begin. We match for pace, temperament and sector nuance.
Structured onboarding.
We stand up your Clinic OS (guardrails, comms, rota rhythm, reminder flows) with a clear 30/60/90 plan.
Continuity guaranteed.
Holiday/absence cover is built in. Your rhythm doesn’t break.
Advisor layer.
We don’t “place and vanish.” Your EA/PA is mentored and quality-checked by a senior advisor; they can lean on our knowledge base at any time.
Relationship, not transaction.
Human-led, not sales-led. We grow with you; standards tighten over time.
No two clients are the same. The list below is a guide to common needs, we tailor the work around you, then refine it as your world shifts.
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Travel gets left to the last minute. It’s stressful pulling it all together, time spent hunting the best options, checking visas and cars, making sure seats and rooms match your preferences, using loyalty points properly, and there’s no single plan that tells you where to be and when.
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You walk into important meetings under-briefed. You’ll manage, but a clean one-pager would change the tone of the whole conversation.
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Your head is full. There’s no space to think, plan or pause.
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Personal life turns into admin. Seeing friends, date night, children’s key dates, gifts, everything gets handled last-minute.
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You can do it all. You just shouldn’t; your time is better spent elsewhere.
Common pain points we solve
No two clients are the same. The list below is a guide to common needs, we tailor the work around you, then refine it as your world shifts.
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Diary & inbox control: clear rules, tidy inbox, buffers where you need them.
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Gatekeeping: the right people in the room; “quick chats” filtered with context. -
Travel (end-to-end): profile remembered (seats, loyalty, rooms, diet), early holds, visas/ESTA, lounge, meet-and-greet, chauffeur/security, calm recovery if plans change.
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Briefing notes & follow-ups: one-page pre-reads; draft next steps ready to send.
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Personal admin: friends and family dates, appointments, renewals, gifting handled quietly.
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Reservations & events: restaurants, tickets, private rooms, run-of-show where needed.
- Accountability rhythm: Weekly check-in; priorities protected (fitness, deep work, family).
What’s included
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Clarity, not noise. Your time is protected and your week feels ordered.
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Momentum without effort. Priorities move, decisions land, commitments are closed.
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Seamless logistics. Travel and arrangements run in the background without pulling on your attention.
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Work and life aligned. The same standard of care across both, quietly maintained.
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Standards hold and improve over time.
The result
How it works
1
Private consultation
We get to know you, your role, stakeholders, pace, pain points and goals, then pinpoint the support that will make the biggest difference (and the guardrails to protect your time and privacy).
2
Compatibility & shortlist
We introduce 1–2 best-fit associates (pace, temperament, sector nuance). You meet them, we confirm working style and comms, and complete any conflict checks.
3
Proposal, NDA & onboarding
Outcome-based retainer agreed; NDA signed. We switch on diary/inbox gatekeeping, investor cadence and travel routines. Advisor oversight and holiday/absence cover are included from day one. A brief weekly check-in keeps everything aligned.